While MyCase will automatically create journal entries on your behalf, there may be instances where you need to create a manually entered journal entry. This way of entering accounting data should be used as a last resort!
Adding journal entries to MyCase manually can be useful, but it is very important that you do this the right way. We highly recommend that you only use this method if you have an understanding of accounting and are following the advice of an accounting professional.
Creating a Journal Entry
In order to manually create a journal entry in MyCase, navigate to the Chart of Accounts page. This page can be found by mousing over the Accounting tab and then selecting Chart of Accounts from the drop-down menu. Once in the Chart of Accounts, select Add Entry in the upper right-hand corner of the page. Then, select Journal Entry from the drop-down menu.
A window will then appear where you may begin entering the details of your journal entry. In the first line, enter the Date, Reference Number, and Description of the entry. Then, select the necessary accounts, Payees, Descriptions, and Debits & Credits.
Ensure that your amounts are correct. You should have the same amount in the Credit column of one line and the Debit column in the next line. This will make sure that you are entering a balanced entry.
NOTE: We only recommend that you complete the manual entry of journal entries if it is absolutely necessary.