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Categorize and Match Bank Transactions in MyCase Accounting
Categorize and Match Bank Transactions in MyCase Accounting

After you connect your bank & credit card accounts to MyCase, we will try to match these transactions with ones already entered.

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Written by Crystal Lindsey
Updated over a week ago

After you connect your bank and credit card accounts to MyCase, we will try to match these transactions with ones already entered in your account for you. If we are unable to match these transactions, then we will create a new record for you. Review the various options below to best categorize and match your bank transactions manually.

Review and Categorize Transactions
Review Matched or Categorized Transactions

Before you begin reviewing and categorizing your transactions in MyCase, start by downloading the latest bank and credit card transactions from your accounts to reference when working through the uncategorized transactions in MyCase.

Review and Categorize Transactions

Once you have downloaded your latest statements from your bank account(s), navigate to the Accounting tab and select Banking within. You will be presented with a list of your firm's accounts. Select the name of the account that you would like to review.

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Once the bank account is selected, you will be taken to the bank account's For Review section. This section includes all transactions that need to be reviewed and categorized accordingly. You will want to review these transactions one at a time.

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In order to review a transaction and take action on it, click Add on the left-hand side of the transaction's line. A window will appear under the transaction. For each transaction, you will have the option to Categorize, Find Match, or Transfer.

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Categorize Transactions

Selecting to categorize a transaction will allow you to categorize transactions that your firm has yet to enter into your MyCase account up to this point.
When you click the Add button on a transaction's line, the Categorize option will be selected by default (pictured above). You will then have the option to change the Payee from customer to vendor as needed. Next, review the recommended category. This will be recommended based on the Rules that you have created to assist with the categorization process. Finally, ensure the remaining details of the transaction are correct and select Categorize.

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Match Transactions

Selecting to match a transaction will allow you to match this transaction with one you have already entered into MyCase. Matching transactions ensures that you do not have duplicate transactions in your MyCase account.


When you click the Add button on a transaction's line, select Find Match at the top of the window that appears. Matching records from MyCase will then be shown on the right-hand side of the window. Select the transaction that you believe to be appropriate, and ensure it is correct by reviewing the Deposit, Payment Method, and bank account information. Once this is complete, select Match.

Transfer Transactions

Selecting to transfer a transaction will allow you to identify both outgoing and incoming transfers from your different bank accounts. For example, this could be a credit card payment shown in your operating account and receipt in the credit card account.

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When you click the Add button on a transaction's line, select Transfer at the top of the window that appears. Look to the right-hand side of the window and choose where the payment came from in the Transferred from drop-down menu. Then, confirm that the Description & Memo field is accurate, and select Transfer.

Split Transactions

You can split transactions, such as your recent department store purchase, between multiple accounts for better categorization.

When you click the Add button on a transaction's line, select to either categorize or match the transaction. Then confirm the payee, date, and memo details. Next, select Split on the right hand side of the window. Choose the appropriate accounts, descriptions, and amounts. You can add additional split rows by selecting Add Another. In order to complete the split, select Split one last time once all details have been entered.

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Exclude Transactions

You can also choose to Exclude a transaction that may be personal or duplicates to keep your categorization accurate.

First you will click the Add button on a transaction's line. Then, select the Exclude button on the left corner of the new window that appears. Excluded transactions will be sent to the Excluded section within your bank account and can be undone if necessary.

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Review Matched or Categorized Transactions

After you categorize, match, or transfer your downloaded transactions, you should quickly re-review these transactions. We recommend doing this consistently to confirm all transactions are allocated correctly. To view your previously matched transactions, go to the Reconciled tab within your bank account.

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